Everything You Need to Know About Sprint Planning

With the advancing design, development, technical, and business knowledge, the BVOP™ Product Manager is a master role and decision-maker for the products. If the scores for success are high, the Scrum Master role thanks everyone for the active participation and closes the Sprint Planning meeting. Keep in mind that this approach is just a popular technique for estimating development time. After the discussion, a re-play is performed, and each participant of the Development Team throws a card again. Sometimes the difference may be due to a misunderstanding of a User Story.

  • From a personal perspective it was difficult for our team to identify what exactly they were working on each sprint, and – more importantly why – before we adopted this agile practice.
  • However, it’s worth it because good preparation guarantees a successful sprint planning.
  • This resulting plan is created by the collaborative work of the entire Scrum Team.
  • In other words, it’s the time during which a certain product goal is achieved.
  • This is due in part to the fact that these teams are more likely to achieve their sprint goals, and thus have more frequent feelings of success.
  • To discuss the proposed velocity for this sprint, the story points and the team’s velocity in previous sprints should be considered.

The term “sprint planning” has gained popularity across industries and team functions, so it is not limited to scrum teams. But for the purposes of this guide, we will focus on sprints and sprint planning within the context of scrum development. And finally a collection of tried and true “Techniques” that I have personally used to run more effective sprint planning meetings. Now that everything is in place, it’s time for the new sprint to start.

Once the sprint backlog has been identified, the ScrumMaster asks the whole group if they are aligned on the plan. It’s calculated at the end of a sprint by adding up all of the completed user story point estimations and averaged out over the course of several sprints. Sprint planning is often easier said than done, unless you’ve got some experience under your belt. A sprint can easily go off track and take a big bite of your budget without fulfilling the goal set. On top of that, bad sprint plans can have a downstream effect on your project operations. We’ve prepared this guide, so you could get better at sprint planning from day one.

What you’ll learn

First, it’s a great way to identify the responsibilities of each team member over the course of the next sprint and how the team can best collaborate to achieve collective organizational goals. It’s going to give your team a lot more confidence to feel “in the know” in terms of what they’re supposed to deliver and what their teammates are delivering themselves. First of all, as velocity is unique to every team, never use another team’s velocity to plan your sprint. Derive team velocity by summing the story point estimates of all completed and accepted work from the previous sprint. By tracking team velocity over time, teams will begin to focus less on utilization and consequently more on throughput.

The scrum team dedicated all their efforts towards completing the new product, and the whole process took a year. Ensure the team breaks down the prioritized story into small manageable tasks. Smaller tasks will help the team evaluate the activities they need to do to complete their stories.

Sprint planning meeting explanation

Before the team began the project, they applied a story map to estimate the work. Each story map had a particular step in the flow, i.e., website to the webshop, webshop to dashboard etc. Estimate the timeframes for each of the tasks assigned and agree on what “done” will look like for each item. The Sprint Goal, the Product Backlog items selected for the Sprint, plus the plan for delivering them are together referred to as the Sprint Backlog. She ensures that the self-organization and autonomous decision-making capability of the Scrum Team remain intact. The team needs to take vacations, public holidays, time spent on Scrum Rituals, and a small contingency for unforeseen issues into account to propose a reasonable capacity.

Certified Human Resources Manager

The team members have the opportunity to select the task they are comfortable handling and the one they have expertise in. It gives them the morale to produce the best since they are the ones who selected what they are good in. As described in the Scrum Guide, Sprint Planning initiates the Sprint by laying out the work to be performed for the Sprint. This resulting plan is created by the collaborative work of the entire Scrum Team.

If you can’t cut down on dependencies, Forecast has sprint planning tools that allow you to easily build colonies of interdependent tasks. One and two-week sprints open the window of opportunities to learn more with less time. The main advantage of shorter sprints is that they help the teams reveal problems faster. This way, the work is reviewed promptly and teams receive more feedback to improve on the results of their tasks. As the work is broken down into the smallest chunks possible, teams can prioritize more efficiently.

Sprint planning meeting explanation

Remember that, after the sprint planning meeting, there are several meetings to follow, like daily standups and sprint review meetings. These meetings are designed to synergistically help you reach the product’s vision. This is the bulk of the meeting where the team members collaborate to come up with a sprint backlog, break down user stories https://globalcloudteam.com/ into tasks, and confirm who owns certain tasks. Then, you start subtracting unavailability hours within these two weeks, which include meeting hours, members taking time off, and hours committed to other projects. The article also includes a free sprint planning meeting agenda template and a detailed explanation of each agenda item.

Preliminary planning is recommended to streamline the sprint planning meeting and prevent it from stretching for hours. Splitting the planning process into two parts, you make sure it’s not overly long and everyone is engaged. It also gives you enough time to make all the necessary steps to get ready for the sprint, like reviewing the roadmap, grooming the backlog, and proposing the next sprint goal.

Freezing the Sprint Backlog at the end of the Sprint Planning event

Chances are, the ScrumMaster, Product Owner, or other team member has received updates from outside stakeholders since the last time the team planned a sprint. It’s important to review any new information from the market or customers that help to set context for what the upcoming sprint will look like. If you have an average amount of work that’s typically completed in each sprint, use that as your measuring stick of how much can get done while planning the sprint. If you’re working to establish this for a newly formed team, be sure to track how many story points are completed and accepted sprint over sprint. Make sure the sprint goal is specific, measurable, achievable, realistic, and timely.

Sprint planning meeting explanation

They’re not allowed to influence the flow of the Sprint Planning Meeting. During Sprint Planning Meetings, the presence of the Scrum Product Owner is mandatory. So she can answer questions from the Scrum Team and bring clarifications for the requirements and their acceptance criteria. Let the whole Scrum team know precisely what it will work on and for how long. Other topics stemming from the original Scrum statement can be cited as familiarizing the entire Scrum team with the theory of self-organization. If the result of the averaged points is not satisfying, have a discussion, and indicate possible problems.

Comments on “What is Sprint Planning meeting and how to conduct it”

If done right, the product owner will have a complete understanding of the details of each feature, so that she/he can answer any questions. Noteworthy is that the product owner doesn’t have to explain the whole product backlog; a good guideline is being prepared to talk about product backlog items that cover the next two sprints. Moving forward, the scrum team would know that, on average, they complete 30 story points per sprint and could use this as a guide when going through the backlog items in sprint planning. Sticking to the outcome you’d like to achieve is a good way to start the meeting.

To calculate a commitment, mature teams may use a combination of both team availability and velocity. However, new teams may not know their velocity or they may not be stable enough to use velocity as a basis for sprint planning. In these cases, new teams may need to make forecasts based solely on the their capacity.

How to Run a Sprint Planning Meeting?

Alexa Alfonso is a former digital project manager at Crema, a product development agency based out of Kansas City that builds web and mobile apps for industry leaders. She now leads their growth team – helping to manage and organize sprint planning meeting agenda marketing and sales efforts. When she’s not working remotely in Phoenix, she can be found at the gym working on getting stronger, in the kitchen whipping up something delicious, or drumming up plans for upcoming travel.

How To Run An Agile Sprint Planning Meeting + Agenda

Additionally, the development team splits the user stories into individual testing tasks and development to ensure the detailed planning of the backlog items is complete. The scrum master chooses tasks in the product backlog item and allocates it to each team member. Using previous sprint planning meetings and sprint reviews and reminding the team of the broader product goals, the product owner proposes a focus area. This will help inform the team to collectively define a sprint goal during the meeting. This means that items are organized, dependencies identified or removed, test cases are written, acceptance criteria is listed, and all descriptions are set. Without this prep work, the sprint planning meeting is less efficient and more time-consuming for everyone.

Most agile teams use burndown charts and story points to forecast their performance. You should also consider the following when forecasting the performance. Causing the removal of impediments to the scrum team’s progress. They are fixed-length events of one month or less to create consistency.

There are multiple ways to measure the running pace and Forecast is one of them. The platform will track it automatically when your teams log time and move tasks to Done. Tracking the velocity daily, you can estimate how much work the team can manage to do in a longer time. A team should ensure their product backlog is well-groomed for a productive sprint planning meeting. A well-groomed product backlog helps prevent confusion during the session and ensures the members are well informed.

The Scrum Team should understand and accept that there could be a few members who have reservations and yet be willing to work with the plan for the common good. Presenting the Sprint Goal and the roadmap – The meeting begins with the Scrum Master presenting the goal of the Sprint. They show how the Sprint Goal will help to move down the product road map.

Such buffers ensure that Scrum Sprint Planning produces a backlog that the team can actually accomplish without getting frustrated by glitches. In addition, our studies show that teams with a buffer become more performant over time. This is due in part to the fact that these teams are more likely to achieve their sprint goals, and thus have more frequent feelings of success. Check in with the status of items at your daily standup meeting.

Leave a Comment

Your email address will not be published. Required fields are marked *